Subject: Fwd: Address needed: Date: Sun, 23 May 1999 02:03:50 EDT From: PRochelle1@aol.com To: manysmiles@geocities.com, clgordon@earthlink.net, fgh@cruzio.com, PRochelle1@aol.com FYI I am not very good at detecting sarcasm in the written word, but if I had a nose for it I might detect some here. Maybe I'm reading too much into his words. The post office advice is extensive and more than I ever knew about addressing a letter. Will I remember it? Maybe a little of it. This is from the Bernie Schatz who wrote Lloyd that he wants to be on the COT. Comments, please. Paula --------------------------------------------------------------------- Subject: Re: Address needed: Date: Sat, 22 May 1999 07:55:49 -0500 From: Bernie Schatz To: PRochelle1@aol.com Hello Paula, You are such a sweetheart, most loveable and concerned person. THANKS A MILLION for opening up the SECRET SOCIETY officially called the COT of the chapter Assembly. I understand that you are not the official secretory, but you are doing a good job in both positions You listed Art's address as you probably know it but he does live in an apartment and that information should be included in his address. I made a few changes in his address as you presented it to me. Don't feel bad about the changes, most people do not know how the post office would like to see addresses appear and do not do anything to educate the public on the matter. So I have included a ditty at the end explaining what the post office would like.. If by chance you would like to learn something about the postal system including the plus 4 zip codes, just call their 24 hour number, which is 1-800-275-8777. The plus 4 I placed on Art's address is for the building he lives in. When I learn, and you could do that also, if you know his apartment number, learn his real +-4 zip code. Bernie, >The correct place to send your contribution to the Chapter Assembly >Fund for >Chapter Expansion is: > >ARTHUR JACKSON >3032 Warm SPRINGS DR APT ??? >SAN JOSE CA 95127-1875 > >Make the check out to Chapter Assembly Fund for Chapter Expansion. > >I am sending Lloyd a packet of reports and minutes for the AHA meeting >in >Ohio. I have included 4 copies so he can make sure he gets copies to >people >he thinks ought to have one. > >Paula Rochelle > ADDRESSING MAIL PROPERLY As a past post office employee I came in contact with postal recommendations that for some reason the Post Office does not do a very good job of conveying to the general public. So I will list a few of the more common items of interest. Use standard twelve point type when ever possible. This printing is twelve point in size. Hand written is considered more personal but it is also more expensive to process and may take longer to reach the intended party. Print neatly if you can't use type. Computers may read print. Use all upper case letters with no punctuation marks. All addresses contain at least three lines. An information line, an address line and the city, state, zip line. The information line can be expanded to several lines when needed for that concern only. It has nothing to do with processing the mail. The address line contains all the information about that parties address. Abbreviations are widely used, such as "ST" "AVE" "APT" "STE" (Suite) etc. The city is spelled out complete, no abbreviations, ST. is SAINT etc. All states have a two letter abbreviation which is commonly used now. Nearly every one has an eleven digit zip code. The last two digits are computer read in the residence or business number. You need only be concerned about using all nine. Your plus four should appear on utility bills or advertisements. If it doesn't, maybe you are using an incorrect address. A true plus four is never all zeros. If you have both an address and a post office box number, it is advised not to use both on the same item of mail. The post office will use the box number and should be on the line above the city, state, zip line for the computer to read. Non postal concerns must use the address for delivery. The nine digit zip code will be different for each. Those who do not have postal delivery to their address will not have a nine digit zip for their address. If you print return envelopes, please check with your post office business office and obtain masters for the fim code and bar code. You need both and they are free. The post office will need to know what type of return envelope you have in mind. There are two types. One is the business reply, where the concern pays the postage. The other is courtesy reply, where the mailer pays the postage. Use of the fim and barcode on reply mail reduces the number of steps needed to process the mail before delivery. Leave the bottom five eighth inch of the envelop clear or blank and white in color so the computer can print the bar code. The back side bottom five eighth inch should also be blank. Avoid thick envelops. Usually if it takes more than fifty five cents in postage, it probably is too thick. It is too easy for them to become sliced, stuck or torn. They may also be delayed because they may need to be handled by hand. If the envelope is over one quarter inch thick it should be mailed flat in a large envelope. Thick envelopes may be charged a surcharge. Non postal mail box numbers (such as Mail Boxes Etc) should not be on the address line. I suggest placing those numbers after the name or on the line above the address line. That information is not in the post office computers and may cause the computer to become confused and miss direct that item of mail. Bernie Schatz ________________________________________________________________ Why pay more to use the Internet? 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