Subject: Fwd: Notes from 7/3/99 work session Date: Tue, 6 Jul 1999 22:20:28 EDT From: PRochelle1@aol.com To: manysmiles@geocities.com, clgordon@earthlink.net, fgh@cruzio.com, PRochelle1@aol.com CC: PASE6560@pacbell.net Continuing the discussion of adopting the minutes without meeting. If you have a reply, please reply to all so the discussion is inclusive. Paula --------------------------------------------------------------------- Subject: Re: Notes from 7/3/99 work session Date: Tue, 06 Jul 1999 18:02:08 -0700 From: Freda Hedges / Charles Hedges Organization: Committee of Trustees To: PRochelle1@aol.com PRochelle1@aol.com wrote: > > Arthur Jackson, Charles Hedges and Paula Rochelle met on July 3, 1999. > Purpose was to transfer Financial papers and meeting minutes as well as to > organize loose papers from Charles collection. We did this. > > We also boxed and labeled and loaded into Arthur's car, 10 boxes of tapes > from Ward and Barbara Tabler. These are to be shipped to AHA in Amherst, NY. > > We had a discussion of the process of approving meeting minutes sooner than > the next annual meeting. > > This process was proposed: > Secretary send rough copies of minutes to COT via email. > COT review, make changes individually, and return them to Secretary via email. > Secretary incorporate changes and send revised minutes to COT via email. > Continue this review and revise process via email until COT agree minutes are > correct and complete record of the meeting. > Secretary print and mail final minutes to COT using USMail. > COT sign minutes indicating approval and send back to Secretary. > When Secretary has received signed copies from all COT, the minutes are > considered approved. Approved minutes can be distributed at that time. > > Your comments on this proposed process, please. > > Paula Rochelle Paula, if my memory serves me right, The California Trust Administration has a motion which trustees may pass to validate such actions. It will be necessary for me to go to the Santa Cruz County Law Library and look in that book to review what it really says rather than using a fallible memory. As of now, I favor what you propose. In addition (but not related) I suggest that we would have more freedom to act if we were to adopt the equivalent of "standing regulations". Each trustee should have a copy of the standing regulations. Traditionally, standing regulations are more difficult both to adopt and to repeal. One means of "acting" that I read of was "acting by 'consent'" My memory of it is that one person could initiate it, send it around, and if all others gave their consent, it was considered to have been adopted. Charles.